Masterful ocean retreat operations for hosts and business owners
Seamless coordination for freediving and diving leaders crafting transformative experiences that want to focus on leading a retreat with ease and calm.
For Ocean Guides, By Ocean Guides
I help scuba instructors, freediving coaches, dive centers and retreat hosts who want a professional operations lead for their event. I step in as your project and operations manager, coordinating every part of the retreat: logistics, schedules, guest communication, travel planning, accommodation, local providers, ocean activities, and on-site support.
Seamless Support
Your retreat deserves structure as fluid and reliable as the tides. I manage the full operational current — travel, partners, schedules, guest flow — so your ocean retreat unfolds with elegance, clarity, and quiet precision.
Travel Planning
Coordinating flights, transfers, and guest arrivals with precision.
Operations Management
Handling venues, schedules, and partner communication smoothly.
Event Management
Complete planning and support for your dive retreats.
Logistics Made Easy
Handling travel, lodging, and local connections smoothly.
Schedule Coordination
Organizing daily activities to keep your retreat flowing.
On-Site Support
Being there when you need help during your event.
Effortless Retreats, Perfected
Whether you lead the retreat yourself or work through a trusted dive center, I manage the full structure behind the scenes so you can focus on teaching, guiding and creating the experience. I handle the moving pieces — you lead the ocean.
Mastering Flow and Focus
With a background in executive operations, multinational event management, and global travel coordination — paired with my own freediving and ocean experience — I bring structure, calm, and high-level problem-solving to retreats where timing, safety, and flow matter as much as the water itself.
Your Retreat, Perfected
We begin with a dedicated consultation to shape your retreat’s vision, ocean activities, group needs, and location. I then craft the operational plan, confirm partners, coordinate logistics, and manage the retreat flow — so you lead in complete presence while everything runs with quiet precision.
Tailored Pricing
Each retreat is custom priced to fit your unique group and location.
Custom Quotes
Pricing reflects the depth of coordination needed.
Group Size
Costs adjust based on your retreat’s number of guests.
Location Factors
Fees vary depending on the retreat’s setting and logistics.
Mastering Ocean Retreats
Leading an ocean retreat is powerful, but the logistics beneath it are complex. I manage the operational flow with precision — coordinating travel, transfers, partner centers, schedules, safety, and guest experience. With expertise in ocean travel and high-level corporate operations, I ensure your retreat unfolds smoothly while you stay fully present with your group. Structure, clarity, and calm — from your first call to the final dive.
Your Questions
Do you coordinate directly with freediving or diving centers?
Yes. I handle all communication and planning with trusted ocean partners based on your retreat’s goals.
Support retreats worldwide?
Absolutely, I manage retreats globally, adapting to each location’s unique needs.
Manage schedule changes due to ocean?
Adaptation to weather, currents, and boat scheduling is built into the operational plan. We prepare scenarios and adjust timelines as needed.
Do you offer on-site support?
This depends on the retreat’s scale. Some programs benefit from on-site operations; others run smoothly with remote management.
What do you need from hosts?
I require detailed event goals and any special requests before planning begins.
How do you ensure smooth communication?
I maintain clear, timely updates with hosts and partners to prevent any misunderstandings.
I oversee the entire operational framework: timelines, communication flow, partner alignment, and the execution of the retreat.
Do you manage the full operational structure or only logistics?
How early should I secure operations?
Most retreats secure operations 3–6 months in advance to allow proper planning and partner coordination.
If your retreat is already confirmed — meaning your destination, dates, and group are set — the full operational setup can be completed very quickly, sometimes within just a few days.
If your retreat still needs shaping, requires decisions between several people, or involves building the concept before inviting participants, the timeline naturally adjusts based on the scale of coordination needed.
Typically: a retainer to begin, followed by milestone payments depending on the retreat timeline.
What does the payment schedule look like?
Common Questions
What services do you offer?
I handle all retreat logistics, from travel to guest communication.
How do you coordinate travel?
I arrange transfers, flights, and local transport to ensure smooth arrivals.
Can you manage venue and activity bookings?
Yes, I secure venues and schedule activities, keeping everything on track.
Do you communicate with guests directly?
Absolutely, I handle all guest questions and updates promptly.
What if plans change last minute?
I adapt quickly to changes, keeping your retreat running smoothly.
How do you ensure a seamless retreat experience?
By combining detailed planning with calm, clear communication throughout.
Get in Touch
Ready to simplify your retreat? Reach out and let’s make your next event effortless.
Phone
+60 17 506 3408
hello@oceancallingretreats.com
Reviews
What hosts say about working together
Having someone handle every detail freed me to focus fully on my guests. The seamless coordination made all the difference.
Lara M.
Austin TX
The clarity and calm brought to our retreat logistics was invaluable. Every transfer and activity was perfectly timed.
Evan T.
Denver CO