For Ocean Guides, By Ocean Guides

I help scuba instructors, freediving coaches, dive centers and retreat hosts who want a professional operations lead for their event. I step in as your project and operations lead, coordinating every part of the retreat: logistics, schedules, guest communication, travel planning, accommodation, local providers, ocean activities, and on-site support.

Mastering Flow and Focus

With a background in executive operations, multinational event management, and global travel coordination — paired with my own freediving and ocean experience — I bring structure, calm, and high-level problem-solving to retreats where timing, safety, and flow matter as much as the water itself.

What I Handle for You

Your retreat deserves structure as fluid and reliable as the tides. I manage the full operational current — travel, partners, schedules, guest flow — so your ocean retreat unfolds with elegance, clarity, and quiet precision.

Guest Experience & Communication
I prepare guests before arrival, answer questions, share schedules, coordinate forms, and ensure everyone knows exactly what to expect. Every touchpoint feels smooth and welcoming.

Supplier & Partner Coordination
I liaise with dive centers, boat crews, transportation, accommodation, restaurants, and local partners. You get one point of contact who manages every detail and keeps all parties aligned.

Retreat Structure & Safety Planning
I build the full operational plan: daily flow, timing, logistics, weather contingencies, risk considerations, and on-site requirements, ensuring clarity for both you and your guests.

On-Site or Remote Operations Support
Whether on location or working remotely, I monitor the flow of the retreat, anticipate needs, solve issues quietly, and keep the rhythm steady so you can stay present in your role.

Your Retreat, Perfected

We begin with a dedicated consultation to shape your retreat’s vision, ocean activities, group needs, and location. I then craft the operational plan, confirm partners, coordinate logistics, and manage the retreat flow — so you lead in complete presence while everything runs with quiet precision.

Ways We Can Work Together

Full Retreat Operations
For retreat hosts who want complete support from the first idea to the final guest departure. I handle all logistics, structure, suppliers, and coordination so you can focus entirely on the experience you deliver.

Launching Your First Retreat
Ideal if you're building your first retreat and want guidance on concept, flow, logistics, structure, and best practices. I help you shape your vision and set up the systems you’ll use moving forward.

Operations Consulting
A short, targeted collaboration where I review your existing retreat plan, identify gaps, and refine your systems. You keep your independence, but with a clearer and stronger operational foundation.

Experience You Can Rely On

My work is grounded in more than 16 years of executive operations and event management across Europe, including supporting leadership teams at multinational level. I combine corporate precision with my understanding of the ocean world to build retreats that are structured, calm, and professionally managed from start to finish.

Tailored Pricing

Every retreat has its own rhythm, scale, and operational depth, so pricing is always custom. Most collaborations follow a project-based structure with an initial retainer and milestone payments tied to key planning phases.

Your quote reflects location, group size, the complexity of logistics, and whether you prefer on-site or remote support. Once I understand your vision, I prepare a clear proposal so you know exactly what is included and when each step happens.

Frequently Asked Questions

Do you manage the entire retreat or only logistics?
I can take care of the full operational structure—from planning to execution—or step in only for the parts where you need support. You choose the level of involvement.

How does the payment schedule work?
Most projects start with a retainer to begin planning, followed by milestone payments aligned with key phases of the retreat. This keeps everything clear and predictable for both sides.

Can you support multiple retreats at once?
Yes, as long as timelines allow for high-quality execution. I only take a limited number of projects to maintain the level of attention and care your retreat deserves.

Do you offer on-site support?
Yes. I can join your retreat in person or manage operations remotely, depending on your needs and the nature of the event.

What if I’m building my first retreat?
I guide you through every step—from structuring your offer to planning logistics and shaping the guest journey—so your first retreat unfolds smoothly and professionally.

Get in Touch

Request your custom quote today.

All our ocean experiences follow strict ethical guidelines.
We work only with trusted operators who respect wildlife, avoid disturbance, and never chase or touch marine animals.

Get in Touch

Ready to simplify your retreat? Reach out and let’s make your next event effortless.

Phone

+60 17 506 3408

Email

hello@oceancallingretreats.com